Donating Records

The West Vancouver Archives preserves and provides access to records of significant and enduring value that contribute to an understanding of the history and development of the District of West Vancouver.

When you donate your records to the Archives:

  • they will be preserved by a trained Archivist
  • they will be made available to researchers, making a lasting contribution to West Vancouver’s history and heritage.

Personal records

We acquire historic materials created and collected by individuals, including:

  • photographs, albums, oral histories, and films
  • diaries and correspondence
  • maps showing geographic areas and neighbourhoods
  • school histories, photographs, and memorabilia such as school annuals
  • building and house history, including plans, drawings, and brochures

Organizational records

We acquire materials created and acquired by community organizations and businesses, including:

  • constitutions, mandates, and organizational charts
  • agendas, minutes, newsletters, and annual reports
  • executive and membership lists
  • photographs, maps, and ephemera such as posters or brochures

Prepare your donation

  • call the Archivist to discuss the records and set up an appointment
  • record information about the history of the materials. Do not write anything directly on the records. If possible, make a separate list of the files, documents, or photographs, identifying dates, names, events, and locations.
  • do not re-arrange, repair, or clean your records. The Archives keeps the original order of  the materials and can ensure the records receive any conservation treatments they require.
  • consider making a financial donation to support the preservation of community records.


We request to have copyright transferred to the Archives if possible. This allows us to make copies available for our researchers.

Public access

While we prefer to make our materials accessible to the public, we will consider placing restrictions on any sensitive material.


Search Our Holdings

Search for records or browse our digital collections.

Donation Agreement

Complete this form and bring it with you when you make your donation. 

Archives Donation Agreement